Check Danish Refugee Council Job Portal 2021 www.drc.ngo

The Position

• Provide support to supply chain colleagues to ensure smooth, safe and efficient operation of supply chain activities in accordance with the Operations Handbook and Program Manual with adherence to the donor guidelines.

Duties & Responsibilities
The main duties and responsibilities will include but not limited to:
Procurement:

• Coordinate with Supply Chain Manager, Specialist and the team to make sure:
  • To make sure trackers and make sure they are updated on regular bases.
  • Archiving system, both soft copies and hard copies of documents as per procedure.
  • Participate in the evaluation of bids and proposals and make sure the bids evaluation report, technical evaluation, minutes of negotiations and negotiated contract in the selection of consultants contain all the facts and information required to justify the recommendations made in the report.
  • Participate in the joint verification of procured goods, services and works and to ascertain the conformity of the item to Technical Specifications and Quantities.
  • Constantly search the market for new suppliers that may provide better service or value for money for DRC.
  • Ensure the non-winning suppliers receive notification from DRC about the status of their bids
  • Support with other daily activities.

Warehousing:

• Coordinate with Supply Chain Manager and the team to make sure:
  • Follow up with relevant Storekeepers to get updated weekly and monthly stock reports.
  • Initiate sporadic physical stock counts in collaboration with programme staff.
  • Ensure quality of goods received is in alignment with specifications in purchase requests in collaboration with relevant technical programme staff.
  • Archiving of Warehouse documents both hard copies and soft copies.
  • Explain and discrepancies of stock reports to management and archive them.
  • Dispose of items as per DRC procedure and government regulations.

Assets / Inventory:

• Coordinate with Supply Chain Manager and the team to make sure:
  • All Assets and General programme equipment are received, registered, tagged and updated as per DRC procedure.
  • Inventory check on Assets and GPEs as per DRC procure monthly, bi-annually, and annually in all Adamawa DRC bases.
  • Work closely with supply chain manager, relevant logistics staff to make sure Assets and GPEs inventory database are updated accordingly to DRC operational handbook.
  • Archive of Assets and GPE documents both hard copies and soft copies.

Fleet:

• With Coordination with Supply Chain Manager and Fleet team to make sure fleet system is in place, and:
  • DRC Fleet Operational Handbook is in place, explained and followed.
  • DRC vehicles are registered, tagged, tracked, and maintained.
  • DRC generators are registered, tagged, tracked, and maintained.
  • Follow up on fuel consumption reports and make sure they are within the acceptable frame.

Facilities:

• Follow up and make sure facilities requests are processed:
  • Receive Maintenance Facilitates requests from staff at both office and guest houses and makes sure they are followed, maintained in a timely manner with the Facilities officer.
  • Track all requests.
  • Study and analyze all requests and advise management on the best way forward.

Capacity Building:

• In consultation with Supply Chain Manager, plan and manage the capacity building of all staff, in addition to providing support to programme staff on relevant procedures and processes.
• The responsibilities listed in the JD are not exhaustive and may be readjusted according to operational needs but will remain in line with the overall purpose of the role.

Requirements
Essential:

• At least 2 years experience in supply chain management.
• Experience in building and developing the capacity of supply chain staff through the use of training, performance management frameworks and development plans 
• Knowledge & experience in dealing with service providers and contractors’ management.
• Excellent computer skills in MS Word & Excel
• Experience in ERP Systems.
• To be successful in this role, the candidate is expected to be honest, strongly motivated and display a high standard of integrity in humanitarian work, disciplined and team-oriented

Desirable:

• Flexible & willing to work in a remote setting & to travel to other field locations.
• Experience with standard procurement procedures and documentation.  
• Experience with construction and site project management.
• Experience with auto mechanics or electrical installations. 
• Experience working in an (I)NGO.

Availability:

Salary and Conditions
In accordance with the Danish Refugee Council’s Terms of Employment:

• The income will be subject to statutory deductions as per applicable Nigerian laws. The employee is responsible for the tax returns.

How to Apply
Interested and qualified candidates should:

The Position

• Provide support to supply chain colleagues to ensure smooth, safe and efficient operation of supply chain activities in accordance with the Operations Handbook and Program Manual with adherence to the donor guidelines.

Duties & Responsibilities
The main duties and responsibilities will include but not limited to:
Procurement:

• Coordinate with Supply Chain Manager, Specialist and the team to make su
  re:
  • To make sure trackers and make sure they are updated on regular basis.
  • Dynamics PRs and POs are processed within the timeline and clear none-processed ones.
  • DRC procurement handbook is followed and in place.
  • Archiving system, both soft copies and hard copies of documents as per the procedure.
  • Support field-based with preparing their RFQs and ITBs relevant documents, as well as TOC (tender), reports for procurement & tender committee review.
  • Participate in the evaluation of bids and proposals and make sure the bids evaluation report, technical evaluation, minutes of negotiations and negotiated contract in the selection of consultants contain all the facts and information required to justify the recommendations made in the report.
  • Participate in the joint verification of procured goods, services and works and ascertain the conformity of the item to Technical Specifications and Quantities.
  • Constantly search the market for new suppliers that may provide better service or value for money for DRC.
  • Ensure the non-winning suppliers receive notification from DRC about the status of their bids

Warehousing:

• Coordinate with Supply Chain Manager and the team to make sure:
  • Assist with warehouse management tasks when required including ensuring warehouse documentation is maintained in accordance with DRC policies, overseeing deliveries to and dispatches from DRC warehouses and checking stocks levels. 
  • Follow up with relevant Storekeepers to get updated weekly and monthly stock reports.
  • Initiate sporadic physical stock counts in collaboration with programme staff.
  • Ensure quality of goods received is in alignment with specifications in purchase requests in collaboration with relevant technical programme staff.
  • Archiving of Warehouse documents both hard copies and soft copies.
  • Explain and discrepancies of stock reports to management and archive them.
  • Dispose of items as per DRC procedure and government regulations.

Assets/Inventory:

• Coordinate with Supply Chain Manager and the team to make sure:
  • All Assets and General programme equipment are received, registered, tagged and updated as per DRC procedure.
  • Inventory check on Assets and GPEs as per DRC procure monthly, bi-annually, and annually in all Adamawa DRC bases.
  • Follow up with HR and IT to issue assets and GPEs to new staff arrival.
  • Follow up with HR and IT to receive issues assets to all staff leaving the mission.
  • Work closely with supply chain manager, relevant logistics staff to make sure Assets and GPEs inventory database are updated accordingly to DRC operational handbook.
  • Archive of Assets and GPE documents both hard copies and soft copies.
  • Dispose and transfer of Assets, GPEs as per DRC procedure and government regulations.

Fleet:

• With Coordination with Supply Chain Manager and Fleet team to make sure fleet system is in place, and:
  • DRC Fleet Operational Handbook is in place, explained and followed.
  • DRC vehicles are registered, tagged, tracked, and maintained.
  • DRC generators are registered, tagged, tracked, and maintained.

Availability:

Salary and Conditions
In accordance with the Danish Refugee Council’s Terms of Employment:

• The income will be subject to statutory deductions as per applicable Nigerian laws. The employee is responsible for the tax returns.

How to Apply
Interested and qualified candidates should:

Background

• Danish Refugee Council (DRC), and the Danish Demining Group (DDG), has had an operational presence in Nigeria since 2015. DRC Nigeria is the largest DRC country mission in the West Africa region and one of the largest DRC country missions globally.
• Currently, DRC delivers life-saving assistance and protection to vulnerable, conflict-affected populations including internally displaced persons, returnees and host communities in the areas of armed violence reduction, humanitarian mine action, livelihoods, nutrition and food security, protection, shelter and non-food items (NFI) and water, sanitation and hygiene (WASH) in 30+ Local Government Areas (LGAs) across Borno, Adamawa and Yobe states in northeast Nigeria

Purpose

• Direct operational implementation of Peacebuilding (AVR) activities in DRC areas of operation (community safety planning, conflict management, dialogue facilitation, youth engagement, women engagement and community policing

Responsibilities
Project implementation:

• Assist the Peacebuilding (AVR) TL and Training Officer in facilitating Peacebuilding (AVR) activities (e.g. community safety planning, conflict management, dialogue facilitation, youth engagement, women engagement and community policing) as required after extensive training.
• Assess community needs and establish priorities in cooperation with all stakeholders at the local level in coordination with Peacebuilding (AVR) unit management.
• Assist in the undertaking of conflict analysis of the targeted communities.
• Undertake Focus Group Discussions (FGDs) and other data collections methodologies with a targeted segments of the communities of the assigned location when needed.

Liaison with project stakeholders:

• Establish a wide information network including authorities, security services, communities, NGOs, and other possible sources of information.
• Serve as a focal point and link between DRC and local representatives at different levels, in assigned areas of responsibility and advocate for the project in the target locations.
• Liaise with local community leaders, civil society groups and local authorities about the implementation and prioritization of community needs with the elected task forces respectively in maintaining point of contact with all target communities (i.e. community rapport maintenance).
• Organize and facilitate monthly community meetings in briefing project implementation status and mitigating potential conflicts.
• Cooperate and coordinate closely with other DRC field staff to ensure programmatic synergies and complementarity.

Reporting:

• Regularly report to and update Peacebuilding (AVR) TL on all issues relating to activities within target communities on a daily basis to include a situation report and suggestions to adjust activities for increased effectiveness.
• Ensure all information collected is accurately recorded and respond to high-quality standards.
• Ensure standard reporting formats are filled and submitted in a timely fashion (daily activity records, weekly summary).
• Contribute to the weekly and monthly reports as required and attend weekly planning and coordination meetings.

Other:

• Contribute to the management of staff safety and security by adhering to established safety Standard Operating Procedures (SOPs) and following the guidance of the Humanitarian Access Country Safety Advisor/local safety FP.
• Any other duties as directed by Peacebuilding (AVR) Team Leader.

The responsibilities listed in the JD are not exhaustive and may be readjusted according to operational needs but will remain in line with the overall purpose of the role.
Requirements
Essential:

• Experience in communit
  y mobilization, facilitation of workshops or other participative activities (focus groups, mediation processes, etc.) necessary.
• Excellent facilitation and communication skills.
• Knowledge of local communities; actual inhabitants of these areas are preferred.
• Fluency in English and local languages (Hausa).
• Must be able to remain neutral when working with communities.

Desirable:

• Previous experience working with youth and women programming.
• Previous experience working for an international or national NGO/civil society organization.
• Energetic and enthusiastic
• Willing and able to work for long hours when requested.
• Creative and willing to learn new things.
• Basic computer skills (Microsoft Office Suite, Outlook)

Salary and Conditions

• In accordance with the Danish Refugee Council’s Terms of Employment (NM-H SB3 level 1)
• The income will be subject to statutory deductions as per applicable Nigerian laws. The employee is responsible for the tax returns.

How to Apply
Interested and qualified candidates should:

Background

• Danish Refugee Council (DRC), and the Danish Demining Group (DDG), has had an operational presence in Nigeria since 2015. DRC Nigeria is the largest DRC country mission in the West Africa region and one of the largest DRC country missions globally.
• Currently, DRC delivers life-saving assistance and protection to vulnerable, conflict-affected populations including internally displaced persons, returnees and host communities in the areas of armed violence reduction, humanitarian mine action, livelihoods, nutrition and food security, protection, shelter and non-food items (NFI) and water, sanitation and hygiene (WASH) in 30+ Local Government Areas (LGAs) across Borno, Adamawa and Yobe states in northeast Nigeria.

Purpose

• Direct operational implementation of Peacebuilding (AVR) activities in DRC areas of operation (community safety planning, conflict management, dialogue facilitation, youth engagement, women engagement and community policing

Responsibilities
Project implementation:

• Assist the Peacebuilding (AVR) TL and Training Officer in facilitating Peacebuilding (AVR) activities (e.g. community safety planning, conflict management, dialogue facilitation, youth engagement, women engagement and community policing) as required after extensive training.
• Assess community needs and establish priorities in cooperation with all stakeholders at the local level in coordination with Peacebuilding (AVR) unit management.
• Assist in the undertaking of conflict analysis of the targeted communities.
• Undertake Focus Group Discussions (FGDs) and other data collections methodologies with a targeted segments of the communities of the assigned location when needed.

Liaison with project stakeholders:

• Establish a wide information network including authorities, security services, communities, NGOs, and other possible sources of information.
• Serve as a focal point and link between DRC and local representatives at different levels, in assigned areas of responsibility and advocate for the project in the target locations.
• Liaise with local community leaders, civil society groups and local authorities about the implementation and prioritization of community needs with the elected task forces respectively in maintaining point of contact with all target communities (i.e. community rapport maintenance).
• Organize and facilitate monthly community meetings in briefing project implementation status and mitigating potential conflicts.
• Cooperate and coordinate closely with other DRC field staff to ensure programmatic synergies and complementarity.

Reporting:

• Regularly report to and update Peacebuilding (AVR) TL on all issues relating to activities within target communities on a daily basis to include a situation report and suggestions to adjust activities for increased effectiveness.
• Ensure all information collected is accurately recorded and respond to high-quality standards.
• Ensure standard reporting formats are filled and submitted in a timely fashion (daily activity records, weekly summary).
• Contribute to the weekly and monthly reports as required and attend weekly planning and coordination meetings.

Other:

• Contribute to the management of staff safety and security by adhering to established safety Standard Operating Procedures (SOPs) and following the guidance of the Humanitarian Access Country Safety Advisor/local safety FP.
• Any other duties as directed by Peacebuilding (AVR) Team Leader.

The responsibilities listed in the JD are not exhaustive and may be readjusted according to operational needs but will remain in line with the overall purpose of the role.
Requirements
Essential:

• Experience in community mobilization, facilitation of workshops or other participative activities (focus groups, mediation processes, etc.) necessary.
• Excellent facilitation and communication skills.
• Knowledge of local communities; actual inhabitants of these areas are preferred.
• Fluency in English and local languages (Hausa).
• Must be able to remain neutral when working with communities.

Desirable:

• Previous experience working with youth and women programming.
• Previous experience working for an international or national NGO/civil society organization.
• Energetic and enthusiastic
• Willing and able to work for long hours when requested.
• Creative and willing to learn new things.
• Basic computer skills (Microsoft Office Suite, Outlook)

Salary and Conditions

• In accordance with the Danish Refugee Council’s Terms of Employment (NM-H SB3 level 1)
• The income will be subject to statutory deductions as per applicable Nigerian laws. The employee is responsible for the tax returns.

How to Apply
Interested and qualified candidates should:

Application Closing Date
2nd July 2021.