– Generation, Organisation and use of Medical Records in Primary Health Care Centres of Ahmadu Bello University, Zaria –
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ABSTRACT
The study aimed at investigating the generation, organization and use of medical records in Primary Health Care Centres of Ahmadu Bello University, Zaria. To achieve these objectives, six research questions were formulated and answered accordingly.
Review of related literature was also carried out which covered types of medical records generated when they are generated and the use of these medical records in primary health care centres. The survey research method was adopted for this study.
The population under this study consisted of record staff, nurses, laboratory technicians, and doctors of all the Primary Health Care Centres in Ahmadu Bello University Zaria. A total of 100 respondents from the population formed the sample for this study.
The five primary Health Care centres studied were University Health Care Services Samaru-Main Campus, University Health Care Services Kongo Campus, National Animal Production Institute (NAPRI) Clinic Shika, Institute of Agricultural Research (IAR) Clinic, Samaru and Divisional of Agricultural Colleges (DAC) Clinic, Samaru.
The data was collected by distributing questionnaires, which was the instrument used for data collection. The data collected were analyzed using the frequency distribution tables, simple percentages and histograms.
TABLE OF CONTENTS
Title Page i
Declaration ii
Certification iii
Dedication iv
Acknowledgement v
Abstract vii
Table of Content viii
List of Figures xii
List of Tables xiii
List of Appendices xiv
List of abbreviations xv
Operational definitions of terms xvi
CHAPTER ONE: INTRODUCTION
1.1 Background to the study 1
1.1.1 Primary Health Care Centre 5
1.1.2 Primary Health Care Centres in A.B.U. 5
1.2 Statement of the Problem 6
1.3 Research Questions 8
1.4 Objectives of the study 9
1.5 Significance of the Study 9
CHAPTER TWO: REVIEW OF RELATED LITERATURE
2.1 The Concept of Medical Records 15
2.2 Generation of Medical Records in PHCCs 17
2.2.1 Medical Records Forms/Types 19
2.3 Organization of Medical Records in PHCCs 20
2.4 Use of Medical Records in PHCCs 26
2.5 Medical Records Management in Nigeria 30
2.6 The Use of ICT in the Generation Organization and Use of
Medical Records in PHCCs 32
2.7 Summary of Review 34
References 36
CHAPTER THRE: RESEARCH METHODOLOGY
3.1 Research Method Adopted 39
3.2 Population of the Study 39
3.3 Sample and Sampling Procedures 40
3.4 Instrument for Data Collection 41
3.5 Validity and Reliability of the Instrument 41
3.6 Procedure for Data Collection 42
3.7 Procedure for Data Analysis 42
References 43
CHAPTER FOUR: DATA PRESENTATION, ANALYSIS AND DISCUSSION
4.1 Introduction
CHAPTER FIVE: SUMMARY, CONCLUSION AND RECOMMENDATIONS
5.1 Summary of the Study 72
5.2 Summary of Findings 73
5.3 Conclusion 74
5.4 Recommendations 75
5.5 Suggestions for Further Research 76
Bibliography 77
Appendix i: Letter of permission to collect data for research work 83
Appendix ii: Letter of Introduction 82
Appendix ii: Study Questionnaire 82
INTRODUCTION
In every human endeavour, records are generated on a daily basis. These records serve as a channel of expression for most organizations, institutions or agencies.
For organisations to achieve their set-up goals and objectives in their day to day operations, information must be well captured at the point of generation and the ability to organize them well will determine their usability and accessibility.
Records serve as evidence for any business transactions. The role and importance of records to any organization cannot be overemphasized. They are not only generated and received, but they constitute the pillars that keep an organization in all aspects of its operations and existence almost on daily basis.
These records contain information which is crucial to human endeavour as reported by Hassan (2009), that information is an indispensable tool in office work, management, and decision making and in work productivity.
This is to say that effectively organized and good management of private and public sectors/organizations‟ records, depend heavily on the availability of current, complete, accurate and reliable information which is generated and supplied on time to facilitate planning, decision making and in order to enhance productivity.
REFERENCES
Abiola, A. (2014). Records Maintenance: Developing file plans for Nigerian Universities. Being a paper presented at the Training workshop for University Records Managers and Archivists, August 12th-15th, 2014 Ibadan, Nigeria.
Adeyemo, D. O. (2005). Local Government and Health Care Delivery in Nigeria: A Case Study, Journal of Human Ecology, 18(2): p158
Adindu, A. & Babatunde, S. (2006). Health Managers’ Perception of the Primary Health Care Management Information System: A Case of Bama Local Government in Northern Nigeria. Niger Journal of Medicine, 15(3):266-70. Retrieved online on 10/2/14 from www.ncbi.nlm.nih.gov/pubmed/17111756
Adindu, A. (1996). Hospital Mortality and Morbidity: What Implications for the Assessment of Primary Health Services and Health Education, Educational Forum: A Journal of Educational Studies , Faculty of Education, University of Maiduguri, Nigeria, 2 (1), pp.147 -154.
Amatayakul, M. (2008). Electronic Health Record.A Practical Guide for Professionals and Organizations. 2nd edition. AHIMA. Chicago
Beasley,J.W., Wetterneck, T.B., Temte,J., Lapin, J.A., Smith, P., Rivera-Rodriuez, A.J. and Ben-Tzion, K. (2011). Information Chaos in Primary Care: Implications for Physicians Performance and Patient Safety. Journal of the American Board family Medicine, 24(6):745-751.
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