Plan International Nigeria Job Portal 2021 www.plan-international.org

1. Job Title: Security Officer

Location: Yola, Adamawa

Application Closing Date
13th July 2021.

Role Purpose

• The plan is seeking applicants for an Institutional Capacity Strengthening Manager for the anticipated USAID-funded Opportunities to Learn education activity in Nigeria.
• The Opportunities to Learn activity aims to equip out-of-school children and youth in northeast Nigeria with the foundational skills needed to progress to higher levels of education, training and/or engagement in the workforce.
• This position is contingent upon the award of the project by the donor.

Accountabilities:

• Strengthen and support the role of civil society and community-based organizations to contribute to the delivery of results of the program.
• Facilitate local accountability for management and oversight of non-formal learning centres.
• Support and develop state and local youth-led organizations to successfully support increased utilization of Basic Education services for target populations
• Identify new opportunities from established Data Hubs to shape and inform quality equitable education policies and programs with data, evidence and lessons learned from non-formal education in Nigeria
• Develop a training plan on the locally run education management information system that captures out-of-school children and youth enrolled and mainstreamed
• Support Nigerian Educational Research and Development Council, state and local education authorities to develop appropriate learner assessment and certification standards, tools and processes
• Support the development and implementation of quality assurance policies and tools, to be used by a variety of stakeholders including governmental education bodies, schools, Head Teachers and parents

Key Relationships:

• This position will work closely with project technical leads to integrate capacity strengthening across all results.
• Externally, they will serve as the primary liaison with key governmental stakeholders for institutional systems strengthening and capacity building.

Technical Expertise, Skills and Knowledge

• Bachelor’s Degree in International Educ
  ation, Special Education, Education, Education Policy and Planning, Educational Administration, International Development or related field required.
• Minimum of five (5) years of education project implementation experience
• Specific experience in primary education reform, institutional capacity building, policy framework development, and working in crisis-affected environments
• Demonstrated experience working with government agencies, actors, schools, Head Teachers, and other stakeholders at the national, district, and local levels
• Knowledge of the Nigerian certification processes and basic education standards
• Experience with assessment measurements, including Early Grade Reading Assessments and Early Grade Math Assessments
• Demonstrated expertise in policy mapping
• Ability to lead workshops, training, and strategic planning sessions;
• Experience in Monitoring and Evaluation, education data management and analysis, and data presentation through user-friendly dashboards
• Work experience in Nigeria highly preferred
• Proficient English oral and written communication skills are essential

How to Apply
Interested and qualified candidates should:     

Note:

• Plan International Nigeria is an equal opportunity employer and does not discriminate on the basis of race, religion, gender or disabilities.
• Plan International Nigeria is fully committed to child protection to prevent children from all forms of abuse. Women are strongly encouraged to apply.

Role Purpose

• Plan International Nigeria is seeking an experienced Child Protection in Emergencies (CPiE) Specialist to manage and lead the child protection and child survivors of Sexual and Gender-Based Violence (SGBV) portfolio as part of Plan International Nigeria’s Response to the Crisis in North-East Nigeria.
• CPiE is one of the main pillars of Plan International Nigeria’s responses to the humanitarian crisis in North-East Nigeria and a crucial component of the Regional Lake Chad Programme Strategy of Plan International in West and Central Africa.

The Opportunity

• As the Child Protection in Emergencies (CPiE) Specialist, you will manage and lead the child protection and child survivors of Sexual and Gender-Based Violence (SGBV) portfolio as part of Plan International Nigeria’s Response to the crisis in North-East Nigeria.
• You will ensure quality child protection programming across the states of Borno, Adamawa and Yobe, whilst also managing strategic partnerships and external relationships with donors.
• In this role, you will work closely with the Emergency Response Manager and the project team to lead the effective delivery of the child protection committees in the humanitarian response. You will also carry out continuous reviews to assess and update the child protection situation in Nigeria.

The Individual:

• We are seeking to appoint an organised individual who has demonstrable technical expertise in implementing community-based child protection responses. You will have a minimum of 5 years of progressively responsible professional experience in child protection in emergencies work. You will also have experience in using participatory learning approaches and you will have the ability to train a variety of audiences on child protection technical areas.
• To be successful in this role you will have excellent written and verbal communication skills in English. You will have excellent negotiation and representation skills and you will also have the ability to work comfortably with ethnically diverse staff in a very sensitive environment.

Dimensions of the Role

• The position will ensure quality child protection programming across the states of Borno, Adamawa and Yobe states.
• S/he will lead the design of CPiE and child survivors of Sexual and Gender-Based Violence (SGBV) programs and interventions through the development of a CPiE strategy and working with business development to properly resource the CPiE portfolio.
• S/he will manage strategic partnerships and external relationships with coordination and donors.
• Working closely with the Emergency Response Manager and the project team, the role will lead to the effective delivery of Child protection commitment in the humanitarian response.

Accountabilities:

• In collaboration with the Field Teams and the Emergency Response Manager, the CPiE Specialist will be responsible for:

Assessment:

• Ensure child protection and GBV risks and strategies are assessed on a regular basis.
• Ensure that Plan International’s child protection assessment activities are coordinated with protection actors, stakeholders and governmental and non-governmental agencies (and military where present).
• Assess in-country resources, human, material and financial for response with relevant staff and agencies.
• Identify potential partnerships to implement recommendations, assess potential partners were available or make recommendations on how to fill gaps.
• Carry out continuous review; assess and update the child protection situation

Program Review and Design:

• Review and define the aims and objectives of the overall child protection program in alignment with the overall programme strategy of the Lake Chad Unit.
• In collaboration with the implementation team, map current institutional response capacities, develop an evidence‐based, child protection strategy including both programmatic and influencing activities (results-oriented). Include programming specific to child survivors of SGBV.
• Design most appropriate child protection interventions based on the outcomes of assessments and the context and adjust interventions as needed.
• Ensure that issues of gender, DRR, and conflict sensitivity are factored into the program design. Ensure Plan’s guidelines, CP Minimum Standards and GBV Minimum Standards are considered and any departures documented.
• Work in close collaboration with other program specialists (i.e. EiE, YEE, etc.) to ensure that CPiE interventions build upon each other and link to the overall Lake Chad Strategy.
• Develop a program plan, concept papers, and proposals in respect of the above and to support resource mobilization to meet the ambition of the NE Nigeria Response.

Response Management and Implementation:

• Work closely with the relevant implementation manager(s) to ensure that the implementation of relevant activities is planned and carried out in a phased manner based on agreed-upon priorities, in consultation and coordination with relevant stakeholders, both governmental and non-governmental.
• Coordinate with other Lake Chad CPiE Specialists, contributing to a regional response to identified child protection concerns, as well as leveraging shared contextual knowledge and expertise
• Provide technical guidance and direction to PLAN for effective planning, implementation and monitoring of agreed child protection plans.
• Make frequent field visits to all affected areas to monitor the implementation of activities, identify opportunities and constraints and any adjustments needed.
• Provide ongoing capacity building to field teams, assessing their capacity building needs and developing individualized plans which include both training
  and on-the-ground coaching.

Monitoring, Evaluation, Accountability and Learning:

• Design and develop appropriate monitoring, evaluation and learning systems for child protection interventions.
• Evaluate the implementation of PLAN child protection activities and draft recommendations for improved program design
• Draft child protection intervention reports to serve as standalone deliverables or to be included in larger emergency response reports for both donor and internal purposes.
• Disseminate learning as appropriate among PLAN staff and other stakeholders.
• Ensure early and rigorous implementation of quality and child-friendly accountability mechanisms.

Information and Coordination:

• Provide regular updates to Emergency Response Manager, Lake Chad CPiE Specialist, Lake Chad Learning Community and emergency team on progress, priorities and constraints – verbally and in writing on an agreed frequency.
• Engage and follow up with relevant implementation manager(s).
• Represent PLAN to governmental and non-governmental groups as needed and agreed with the Team Leader.
• Actively engage and represent PLAN in child protection coordination mechanisms including any relevant cluster.
• Provide brief updates and reports on sectoral activities/strategies to donors and other stakeholders.

Human Resources and Administration:

• Identify the staffing needs for the child protection response and support the recruitment process for these staff
• Coordinate and/or implement training and briefing of PLAN staff, partners, and other key stakeholders on child protection and/or related issues.
• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key Relationships:

• Emergency Response Manager; Country Director; Head of Programs and Business Development; Head of Finance; Procurement & Logistics Manager; Human Resources Manager; Lake Chad CPiE Advisor, IH Disaster Preparedness and Response Manager; Regional DRM Manager

Technical Expertise, Skills And Knowledge
Essential:

• University Degree in Social Work, a Social Science or another related field (Masters preferred)
• Minimum of 5 years (of which at least 3 in the field) of progressively responsible professional experience in child protection in emergency work.
• Demonstrable technical expertise in implementing community-based child protection responses.
• Experience with participatory learning approaches.
• Experience in conducting child protection assessments in emergency contexts.
• Experience of training in child protection technical areas with a variety of audiences.
• Excellent written and verbal communication skills.
• Excellent written and spoken English
• Demonstrated ability to network and liaise with major food assistance donors
• Excellent project design, participatory monitoring and evaluation skills
• Excellent communication skills: well-argued plans for a response that can be justified and delivered, persuasive of others.
• Ability to work independently and as a team player who demonstrates leadership and is able to support and train local and international staff and also able to work with disaster-affected communities in a sensitive and participatory manner.
• Excellent negotiation, representation skills and the ability to work comfortably with an ethnically diverse staff in a very sensitive environment.
• Ability to operate at advanced levels of authority and manage significant activities, budgets, and resources to produce and take responsibility for results
• Demonstrated attention to detail, ability to follow procedures, meet deadlines and work cooperatively.
• Proven ability to solve problems independently without direct supervision.
• Ability to work both independently and as part of a team
• Strong organizational and work prioritization skills and attention to detail
• Good facilitation skills and ability to deliver induction briefing/training.
• Excellent interpersonal skills, the ability to communicate clearly and effectively at all levels, and to maintain this under pressure.
• Ability to work with limited supervision from the line manager.

Plan International’s Values In Practice
We are open and accountable:

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact:

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together:

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering:

• We empower our staff to give their best and develop their potential
• We respect all people, appreciate differences and challenge equality in our programs and our workplace
• We support children, girls and young people to increase their confidence and to change their own lives.

Physical Environment:

• Typical office environment with frequent travel to project locations

Level of Contact With Children:

• High level: Frequent interaction with children.

How to Apply
Interested and qualified candidates should:     

Note

• Equality, diversity and inclusion are at the very heart of everything that Plan International stands for.
• We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.
• Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
• We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.
• Plan International believes that in a world where children face so many threa
  ts of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.
• A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter-Agency Misconduct Disclosure Scheme.
• In line with this scheme, we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.
• By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Role Purpose

• Plan International strives to advance children’s rights and equality for girls all over the world. We recognise the power and potential of every single child. But this is often suppressed by poverty, violence, exclusion, and discrimination. And it’s girls who are most affected. As an independent development and humanitarian organisation, we work alongside children, young people, our supporters and partners to tackle the root causes of the challenges facing girls and all vulnerable children. We support children’s rights from birth until they reach adulthood, and enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. For over 80 years we have been building partnerships for children, and we are active in over 75 countries
• Now in its eleventh year, the protracted crisis in the Lake Chad Basin Region remains one of the most severe humanitarian emergencies in the world, affecting the North-East of Nigeria, the Far North Region of Cameroon, the Lake Region of Chad and the Diffa Region in Niger.  More than 17 million people are living in the affected areas across the four countries. In February 2020, 9.4 million people were reported as needing humanitarian assistance to survive, more than 6 million of them are children. These figures will also have worsened during 2020, given the impact of COVID-19 and the resulting increased food insecurity in the region. The crisis has unfolded in a region beset by chronic fragility, where poverty, underdevelopment, gender inequality, unemployment and a lack of prospects for young people fuel extremism and are compounded by environmental degradation and the impacts of climate change.
• In the last four years, the LCP addressed the needs of girls, boys and their communities through an integrated sectorial approach addressing protection, education and livelihoods. As a result, Plan International has gained the recognition of its peers, UN agencies and government bodies at both local and national levels as one of the lead agencies in the field of child protection and education
• Considering the protracted nature of the crisis, a Lake Chad Programme Strategy (2018 – 2022) was developed and endorsed, outlining Plan International’s bold ambition to transform the lives of girls and their families in the Lake Chad Region. It moves beyond a humanitarian vision towards a full spectrum programme, working at the nexus of humanitarian and development efforts to promote children’s rights and gender equality. This approach recognizes the importance of meeting immediate humanitarian needs while tackling the developmental deficit of the region which is both a contributor to and an outcome of the crisis. The strategy has been recently revised to address new challenges and emerging issues.

The Position Holder will Provide:

• External: Position Plan International and its Lake Chad Programme as a regional leader for promoting gender equality and protecting girls’ rights in the Lake Chad region
• Internal: Strategic leadership to ensure the implementation of the revised Lake Chad Programme Strategy (2018-2022) across Cameroon, Niger and Nigeria

Dimension of the Role:

• The post-holder will head the Lake Chad Unit including line management responsibility (direct and matrix) for the Lake Chad Unit staff (6 people)
• The post-holder will support the extension of the Lake Chad Programme into Chad
• The post-holder will have budget responsibility for the regional ‘Fad Open To All’, any regional projects as part of the programme portfolio as well as for the specific budget lines across the 3 countries related to the Lake Chad Programme Unit
• The post-holder will represent Plan International in external fora at the national, regional and global level
• The post-holder will be part of the Regional Lake Chad Steering Committee and the Regional Lake Chad Oversight Group

Accountabilities
Programming:

• Support Country Offices in the operationalisation of the Lake Chad Programme Strategy by working in close cooperation with the Emergency Response Managers (ERMs) and Head of Programmes to ensure that all projects are following the overall programme outline and logic.
• Support programme integration across the three countries by moving from a coordinated to an integrated regional programme approach
• Coordinate the interphase with Country Offices on the management of the Nexus between humanitarian and development programme
• Project oversight for regional projects which are part of the Lake Chad Programme including implementation of regional activities
• Provide guidance and in-country support to the Emergency Response Managers, Head of Programmes and Project Implementing teams in Cameroon, Niger and Nigeria
• Provide input for the preparation of narrative reports in line with donor’s and Plan’s requirements and rules and regulations
• Participate in regular monitoring and if required programme/action plans revisions and modifications and facilitate that relevant stakeholders (COs as well as NOs) are informed in due time on progress and related delays and/or modifications.
• Resource Mobilisation
• Engage and build relations with key actors/stakeholders and donors of the programme
• Support resource mobilization for Country Offices and National Organizations at concept note and full proposal level by providing project design support and cross border information related to the Lake Chad Programme.
• Support CO resource mobilization teams and related NOs on securing funds for continuous programme scale-up through providing lessons learnt and project-related contextual information.
• Lead proposal development for regional projects which form part of the Lake Chad Programme
• Ensure that new intervention ideas are in line with overall programme and donor priorities.
• Provide programme presentations to COs, NOs and donors to enhance resource mobilization

Learning and Capacity Building:

• Develop and implement a dedicated Lake Chad Learning agenda, outlining the scope, the objectives, the expected outcomes and the processes of learning within the programme.
• Ensure learning across the 3 Country Offices with a specific focus on gender-transformative programming, regional programming as well as full-spectrum programm
  ing
• Orient/guide the respective project teams of Plan International in Niger, Nigeria and Cameroon, on key international humanitarian standards like Core Humanitarian Standard (CHS), Sphere Standard, CPMS and INEE.
• Provide orientation and guidance on key processes in developing and implementing emergency response projects and proposals to the project teams
• Ensure that project designs are informed by needs assessments and contextual analysis
• Linking project teams to DRM related training opportunities within and out of the region

Research, Policy and Advocacy:

• Develop a regional influencing strategy for the Lake Chad Programme
• Lead on regional research and advocacy initiatives to position Plan International and its Lake Chad Programme as a regional leader for promoting gender equality and protecting girls’ rights in the Lake Chad region
• Drive learning, knowledge management and policy impact by authoring, commissioning and contributing to publications, policy documents, briefing notes and other resource materials ensuring that Plan International has distinct knowledge and evidence on gender-transformative programming in emergencies and full-spectrum programming

Representation and Partnership:

• Represent Plan International and the Lake Chad Programme at relevant clusters, working groups, and other fora, especially at the regional and global levels. 
• Identify opportunities and establish dialogue towards partnerships with other agencies, especially at the regional level to support consortia building, joint advocacy activities, etc 
• Support the development of Plan International’s profile in gender equality programming in emergencies, particularly in regards to girls  
• Engaging and building relations with key actors/stakeholders of the programme with a specific focus on regional actors like ECOWAS, the Lake Chad Basin Commission, etc.
• Organize and attend regular meetings with donor and other key stakeholders (i.e. UNHCR, UNICEF, UN OCHA) representatives to update and exchange information on the overall programme’s implementation status/progress thus ensuring external exchange and networking

Dealing with the Problem:

• The post is a key linkage/coordination point between global programme work (IH/NOs), the implementation of the Lake Chad Programme strategy at WACAH and CO levels. For this reason, the post holder must be able to manage relationships well with different parts of the organization, including conflicting priorities and ad hoc requests.
• Given the wide scope of responsibility and limited resources, it’s essential that the post holder is able to stay on top of a variety of work, make clear prioritization and be creative in making use of internal (and external) resources (people/funding) to achieve the outcomes of the Lake Chad strategy
• Excellent and creative leadership skills will be utilized to make strategic choices on activities with limited resources and with possible difficult access to beneficiaries.
• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key Relationships
Internal:

• Country Directors of Plan Niger, Nigeria and Cameroon
• Regional Head of DRM of Plan WARO
• Sub-Regional Director the Sahel, WACAH
• Project Managers of each CO considered being part of the Lake Chad Programme
• DRM/ERMs and Head of Programmes of Plan International in Nigeria, Niger and Cameroon, other members of the Emergency Response country teams where required, EiE and CPIE Specialists in WACAH and International Headquarters (IH) and the Country Education and Protection teams as appropriate
• Representatives of the NOs who collaborate with the COs under the programme
• Line management (direct and matrix) of Regional GFFO Project manager, Lake Chad MER Specialist, Lake Chad Advocacy and Communication Specialist, Lake Chad Finance and Grants coordinator, Lake Chad Gender Specialist, Lake Chad CPIE Specialist

External:

• Other agencies and stakeholders related to the programme (i.e. UNHCR, UNICEF, Clusters) or decision-makers (i.e. national governments).

Technical Expertise, Skills and Knowledge

• Networking and representation: demonstrable experience of organizational representation and engagement with humanitarian donors
• Communication: Well developed written and oral communication skills. This includes effective negotiation and representation skills.
• People management: Ability to work independently and as a team player who demonstrates leadership and is able to guide local and international staff and also able to work with disaster-affected communities in a sensitive and participatory manner.
• Integrity: Works with trustworthiness and integrity and has a clear commitment to Plan’s core values and humanitarian principles.
• Adaptability & flexibility: Ability to operate effectively in a stressful working environment.
• Work style: well organized even within a fluid working environment and has a capacity for initiative and decision making with competent analytical and problem-solving skills.
• Knowledge & skills: General knowledge and understanding of INEE and CPIE minimum standards, Core Humanitarian Standards, SPHERE, Red Cross/NGO Code of Conduct and other relevant international standards for humanitarian response. General CPiE, EiE and TVET/IGA related experience is considered as an advantage.
• Requires general finance, administration, information management and telecommunication skills and proficiency in IT/computer skills (including sound MS excel and word proficiency)
• Previous work experience in the Lake Chad region (desirable) & emergency context (mandatory)
• Experience as a coordinator for a multi-donor programme/project preferred
• Fluency in French and English (mandatory)

Physical Environment:

• The holder of the position will be working in a typical office environment and entails 60-70 % travel within the Lake Chad countries and the region. Deployment to major size emergencies red level within the region if required

Level of Contact with Children:

• Mid contact: The PM will have occasional interaction with children

Remuneration

• Competitive salary and package available

How to Apply
Interested and qualified candidates should:

Role Purpose

• The role of the Country Administration and Logistics Manager is to provide support to the field offices and the Country Office in the following areas: General administration, procurements, logistics, office management and contracts/legal issues.
• Under the guidance of the Director of Operations, the Country Administration and Logistics Manager will ensure timely and highest quality procurements, the smooth & efficient operations of Plan International Nigeria’s facilities, inventory, fleet and travel manage
  ment by developing, implementing and evaluating maintenance and improvement programs as they relate to the continuous operations of the organization.
• S/he will plan, manage all operational, support, monitoring and reporting tasks of the country in the above-listed areas. S/He will be responsible for the effective utilization of resources including staff with a diverse range of capabilities.

Dimensions of the Role

• Manage the Administration and Logistics unit, including oversight of the budget.
• Supervise and manage three direct staff, project office staff on matrix management and coordinate with Admin and logistics units in the field offices.
• Provide guidance and timely support to all Field Offices and the Country Office in Administration and logistics related issues;
• Design appropriate training programs for administrative and logistics staff at the Country Office and in the Field Offices.
• Review and revise, if necessary, all legal documents and procedures in use by the Country Office and Field Offices.
• Perform other administrative and logistics duties in a manner that supports the Country Office Team and improves Plan International Nigeria’s efficiency and effectiveness;

Accountabilities
Provide guidance and support to all Project Offices and the Country office in administration and logistics related issues:

• Provide overall management and coordination of the work of the administration and logistics teams in the Country office and all project offices across the development and humanitarian programmes
• Support the Country Management Team on Logistics, Admin and Government relations issues – with responsibility for ensuring effective communication, guidance and transfer of knowledge
• Ensure that proper administration and logistics systems and procedures are followed in the procurement of goods and services across all Plan offices
• Keep all project offices informed of new developments in administration and logistics related issues such as compliance to new or revised policies or procedures from the global office and its adaptation to local admin and logistics procedures.
• Ensure timely and highest quality procurement services, maintenance and security of all Plan International Nigeria’s assets, equipment, materials and supplies.
• Collaborate with all department heads and staff to ensure that purchase of goods and materials are properly planned, timely delivered in the required quality at an effective cost.
• Ensure there is a sound administrative system for procurement, storage, inventory, asset control and maintenance, distribution and receipt of all Plan materials/goods – in accordance with Plan’s Procedures and Donors requirements for Grants.
• Demonstrative effective leadership and coordination of all procurement need in the country programme (both development and Humanitarian Programme) using the consolidated procurement tracker.
• Coordination and management of Plan International Nigeria’s approved vendor list, hold regular feedback sessions with approved vendors.
• Responsible for approval and release of purchase requisition and the purchase order on SAP

Design appropriate training programs for Adminis­trative staff at the CO and in the Project Offices:

• Support the projects offices and Country unit administrative staff in identifying areas for improvement in their performance.
• Coordinate with the Country Human Resource Manager, project leads to identify appropriate capacity building courses for the unit in line with budgetary allocation and staff personnel development plan
• Induct and train Country Office and project office admin and logistics staff on basic Plan procedures, best practices, etc. as required.

Review, and revise if necessary, all legal documents and procedures in use by the Country Office and Project Offices:

• Review all contracts and agreements and make recommendations to the Country Director, through the Director of Operations for approval.
• Annually review all Plan International Nigeria contracts and contractors to ensure that they are in line with Plan’s policies and procedures, protect Plan’s interests and follow country’s legislation.
• Design appropriate standard contracts for common practices in the country, including consultancy contracts, constructions, project agreements and other related legal documents.
• Regularly review Plan International Nigeria country agreement and ensure it meets all its obligations as stipulated in the agreement.
• Liaise with Plan’s Lawyer at the request of the CD and provide the Country Office with appropriate and timely advice on legal matters.

Perform other administrative duties in a manner that supports the Country Office Team and improves Plan International Nigeria’s efficiency and effectiveness:

• Organize and actively participate in Country Office meetings and inform other team members of activities, initiatives, etc. in the area of Administration and logistics.
• Assist Country Office and Project Offices staff in examining how operations are organized, identifying possible areas where operational efficiency can be improved, and recommending, assisting in implementing an alternative course of action.
• Facilitate the interface of admin and logistics staff with other staff to foster functional and efficient operations

Supervise administration staff:

• Organize and supervise admin services in all offices to ensure appropriate filing and archiving, maintaining the office’s calendar of activities and keeping track of major events.
• Coach and mentor admin and logistics staff, giving constructive feedbacks and seeking effective ways to support staff performance in a timely manner
• Assist the Project Office Managers in evaluating the performance of field-based administrative staff;
• Prepare commendation and/or disciplinary action to Admin and logistics staff in accordance with Personal Manual with support from HR
• Perform other duties as directed by the Director of Operations and Country Director

Technical Expertise, Skills and Knowledge
Qualification and Experience:

• A Master’s Degree in Business/Public Administration, Logistics / Supply Chain Management or any related field.
• A minimum of 5 years experience providing a whole range of administration and logistics services in an organisation, ideally with at least 3 years in an International NGO.
• Excellent and demonstrable experience in procurement and logistics management.
• Demonstrable experience in office management and staff coordination.
• Excellent writing and speaking in the English language
• Knowledge and understanding of Nigeria’s policy environment;
• Familiarity with donor-funded procurement rules and regulations
• Another relevant professional/management certifications in administration and logistics

Skills:

• Strong Administration and logistics management skills
• Good report writing skills and ability to develop effective work plans, manage time and priorities in order to meet departmental objectives.
• Proficiency in the use of relevant applications including Microsoft Office applications (Word, Excel, PowerPoint and Outlook), SAP and other relevant applications.
• Proven proactive skills in identifying cost savings, cost avoidance and efficiency opportunities.
• Communicates clearly and effectively in a style that inspires confidence and builds credibility with staff
• Ability to work effectively in a multicultural environment
• Analytical ability to draw pertinent conclusions
• Demonstrated expertise in negotiations, conflict resolutions and pers
  uade staff at all levels of the organisation.
• Ability to achieve and maintain operational efficiency, identify and mitigate risks related to administration and logistics
• Ability to function in high-pressure situations while maintaining emotional control.

Behaviours:

• Demonstrates a high level of discretion and confidentiality and sound judgement in handling sensitive situations
• Demonstrates a high degree of professionalism/integrity
• Flexible with a ‘can-do’ and problem-solving approach
• Patience and due diligence
• Leads by example to motivate high performance of others
• Very strong commitment to continuous learning

How to Apply
Interested and qualified candidates should: