Management of Electronic Records in Private Radio Corporation Libraries in Kaduna State

Management of Electronic Records in Private Radio Corporation Libraries in Kaduna State.

ABSTRACT  

The study was aimed at examining electronic records management in private radio corporation libraries in Kaduna State. The study had four (4) research questions: Are there policies for management of electronic records in private radio corporation libraries in Kaduna state? what types of electronic records are available in private radio corporation libraries in Kaduna state?

How are the electronic records managed in private radio corporation libraries in Kaduna state? And what are the challenges of management of electronic records in private radio corporation libraries in Kaduna state? Qualitative research method using the phenomenology methodology was adopted.

The population of the study was made up of six (6) library staff and six (6) top administrative staff while the subjects of the study were the twelve (12) staff of the private radio corporation libraries in Kaduna State.

Purposive sampling was used. Four (4) private radio corporation libraries along with nine (9) staff were sampled for this study. Interview and observation were the instruments used to collect data for the study. Descriptive statistical tools such as simple percentages, tables and charts were used to analyze the data.

PROCEED NOW TO DOWNLOAD PAGE

INTRODUCTION  

The creation of records is a fundamental aspect of the management of any business and operations, be it government or private organization. Today, corporations such as media houses (Radio Corporations, Television Stations and Print Media) and government agencies are creating and receiving records at an astonishing rate. The volumes of these records are not only staggering but the records also come in a variety of formats.

According to Charles (2000), records are paper, maps, exhibits, magnetic or paper tapes, photographic films and prints, and other documents produced, received, owned or used by an agency, regardless of media, physical form or characteristics.

Similarly, the International Standard Organization (2001) defines records as information created, received, and maintained as evidence and information by an organization or person, in pursuance of legal obligations or in the transaction of business.

The key word in the two definitions is evidence. This means that a record serves as evidence, be it in a physical or electronic format which, at the end of the day, provides an essential means to meet legal, financial and accountability requirements of an organization.

A body’s ability to function efficiently and give account of its actions could be negatively affected if sound records management principles are not applied.

PROCEED NOW TO DOWNLOAD PAGE

REFERENCES

Adamu, A. (2003). Electronic Recordkeeping Strategies in Primary School
Administration. Management of Primary Education in Nigeria: Emerging
Strategies in the 21st Century. Ed. Gana, U.M and Garba A. Bayero University
Consultancy Services Unit (Bayero Consult) Seminar Series.
Adelakun, A. (2000). Media in Nigeria: 50 years after. This Day Newspaper.
Ariye, E.C. (2010). The Impact of Private Broadcasting in Nigeria. Medwell Journal.
Vol. 7, No.6. http:www.medwelljournals.com. Accessed on 8 April, 2014
Charles, D. (2000). Authentic Electronic Records: Strategies for Long-Term Access.
Chicago, I L: Cohasset Associates, Inc
Digital Preservation Coalition (2012). Digital Preservation: Preservation Issues.
http://www.dpconline.org/preservationhandbook/digitalpreservation/preservatio
n-issues. Accessed on 6 June, 2014
Duff, W. (1995).Defining Transactions to Identifying Records and Assess Risk, In
Richard, J.C (ed), University of Pittsburgh Recordkeeping.
Duranti, L. (2008). The Concept of Appraisal and Appraisal Theory, Chicago:
American Archivist
Federal Radio Corporation Nigeria (2008). Corporate Development and
Communications Department.
http://www.radionigeria.com/corporate-information.html. Accessed on 25 April,
2011
Hunter, G.S. (2000). A Storage Handling and Preservation Best Practices, In Preserving
Digital Information, A HOW-TO-DO-IT. New York: New- Selma Publishers,
Inc.

PROCEED NOW TO DOWNLOAD PAGE

StudentsandScholarship Team.