Here is the example below, I hope this helps.
13th April 2022
The Permanent Secretary
State Planning Commission
(Location)
Sir,
RE: RESPONSE TO QUERY
Your letter of 13th April 2022 on the above subject matter refers:
Sir, my lateness of 3rd April 2022 which is unusual is due to the breakdown of my vehicle at Fedico Water Works road at about 7:43am on my way to the office. My effort to get my mechanic to the place on time proved abortive consequently resulting on my reporting late to office after my mechanic finally came about 8:35. The receipts of his repair charges is attached for your perusal (photocopy)
For records sir, I am a regular beneficiary of the said magnanimity and as such would ordinarily not want to be late.
I promise to do my best to always be punctual.
Yours faithfully,
Signature
Name
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